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PPA Rules, Indemnity & Disclaimer

Pedal Power Association race entry terms, conditions and indemnity

 

1.   Pedal Power Association Entry Requirements

1.1. To compete in Pedal Power Association events, participants must comply to the age restriction specific to each event.

1.1.1. Age restriction is applicable for the age the participant turns by the end of the given year.

1.2. Entrants will be required to be in possession of a valid credit card to be able to register for an online entry through the website.

1.2.1. Manual entry forms are available at Pedal Power Association office where you able to pay using a card machine, Snapscan or cash.

1.3. Communication on Pedal Power Association related matters will be done via e-mail or SMS. It is each entrant’s responsibility to keep their contact details up to date by contacting the organisers on info@pedalpower.org.za or by updating their details on the entry site.

2.  Pedal Power Association Rules & Indemnity

2.1. Every participant may only ride a human powered vehicle or an E-Bike to complete the course, subject to clause 3 below.

2.2. Every participant must ride carefully and with due regard to the safety of other cyclists and other road users.

2.3. Every rider must wear a bicycle helmet with the strap securely fastened under his/her chin.

2.4.  Every participant must immediately comply with the instructions of a Pedal Power Association marshal and/or a traffic officer.

2.5. Every participant must provide information requested by any Pedal Power Association marshal immediately.

2.6. Every participant must keep as far to the left of the road surface as is safe having regard to the circumstances and conditions.

2.7. Every rider must always display his/her race number legibly and ensure it is pinned on to the back of his/her shirt and in the case of a mountain bike event attached with cable ties to the front of the bike.

2.8. Every participant must identify him/herself and give his/her address on request to a Pedal Power Association marshal and to any other rider requesting such information after a collision or race incident.

2.9. A rider may not ride a bicycle fitted with triathlon, time trial or “Spinachi”-type bars and the organisers reserve the right to disallow the use of certain types of bladed wheels that are considered unsafe.

2.10. Every rider must ride the full course or retire.  If a rider does not complete the full course, he or she must not pass the finish or timing mats at the finish.

2.11. Participants are required to complete the course within a specified allocated number of hours to be awarded a result and finishing certificate unless the race organisers determine otherwise. This time is calculated from the time the participants’ group crosses the start line. Times and locations of these cut-off points will be available on www.pedalpower.org.za prior to the event date. If participants reach a cut-off point at the specified time, they may not be permitted to continue on the route and the participant and his/her bicycle will be removed from the course and transported back to the finish venue.

2.12. A rider may not use a personal music system, e.g. iPod, or a radio communication device, including a cellular phone, whilst riding, except that members of professional teams may use a radio communication device if in accordance with UCI rules and regulations which can be found at www.cyclingsa.com.

2.13. A participant must participate with a RaceTec/Winning Time timing chip and shall not ride/run with another rider’s number or RaceTec/Winning Time timing chip.

2.14. A person who has entered must not give his/her number and/or RaceTec/Winning Time timing chip to another person to use.

2.15. A participant may not use foul or offensive language or make offensive, indecent or inappropriate gestures.

2.16. A participant must always wear clothing appropriate for a family event.

2.17. A participant may not dispose of any litter along the course except in refuse bins.

2.18. A participant may not smoke anywhere on the route during a race.

2.19. A participant may not start or attempt to start before his/her designated start group. Any participant who does so may be disqualified.

2.20. A participant must complete the course with his/her own effort and may not receive any assistance in this regard other than drafting behind another rider or riders participating in the race. The PPA Exco or its designee has the discretion to allow minor assistance by pushing but not towing. Towing is only allowed in the case of special entries for disabled riders.

2.21. A rider may not ride in reverse direction on the route, even after finishing.

2.22. A rider may not ride the course a second time after finishing unless he/she has obtained the permission of the organiser and complied with all requirements for such permission.

2.23. A participant must provide reasonable assistance to any other participant involved in an accident while participating in the race.

2.24. A participant will be responsible to other riders for the proper control of his/her bicycle.

2.25. Elite Men, Ladies and Veteran group riders must, in addition, comply with all applicable UCI rules and regulations which can be found at www.cyclingsa.com.

2.26. All entrants competing for podium positions and prize money should note that the regulations of Cycling South Africa and the UCI will apply. If you are in any doubt on any aspect of these regulations, please contact either Cycling South Africa or your provincial cycling body.

2.27. A rider may not participate whilst under the influence of alcohol or any drug or medication that prevents or might prevent a rider from properly controlling his/her bicycle.

2.28. Any rider who has been suspended or banned from participating in Pedal Power Association events for any reason may not participate.

2.29. All participants may not use performance enhancing drugs. A rider, other than a licensed rider, is not subject to anti-doping testing, except that any rider may be tested for alcohol or drugs after an accident.

2.30. A rider may not display on his/her bicycle, clothing and cycling equipment any writing, logo or item that is offensive or that may bring Pedal Power Association into disrepute, as determined by the Pedal Power Association Executive Committee.

2.31. A participant who is informed by a Pedal Power Association marshal that his/her conduct may lead to him/her being disqualified shall immediately desist from the conduct in question.

2.32. Any reasonable medical or emergency evacuation costs incurred on behalf of a participant by Pedal Power Association will be for the cost of the participant.

2.4. Participants must be in attendance of prize giving or they will forfeit their prize(s). Also please note in order to qualify for category prizes there must be more than 10 entrants within that specific category.

2.5. First over the line wins!

2.6. The entrant hereby waives and shall not claim whatsoever against Pedal Power Association, event organiser, venue or any land owners, any individual organiser or contractor, official, assistant, helper, representative or agent, the sponsors, any local authority or their employees, herein after referred to as the parties, in respect of any injury, loss or damage that the entrant may suffer arising from any injury to the person or property of the entrant, caused directly or indirectly by one or more of the afore-mentioned parties, unless such injury, loss or damage that the entrant may suffer was due to the aforementioned parties gross negligence.

2.7. The entrants undertake not to hold any of the parties liable if he or she or any dependent or his or her estate suffers loss or damage which was caused directly or indirectly from participation on the properties, including, but without limiting the generality of the afore-going, any loss or damage due to physical injury or death or the physical injury or death of another person, or due to patrimonial loss or damage, and in which ever manner the damage or loss was caused, unless the damage or loss caused was due to the gross negligence of the parties

2.8. The entrant indemnifies the parties against all liability for above mentioned losses or damages and confirms that this acceptance of risk, undertaking and indemnity is also binding on his or her estate.

2.9. The entrant confirms that this indemnity extends to the participation of any event, including his or her arrival at the property and departure there from and attendance at any ceremony or function thereof.

2.10. Should the entrant be a minor, the parent, guardian or adult supervisor of the minor confirms that the minor is riding the trails on the farms at his or her own risk and indemnifies the parties against claims by such minor and will be responsible for the minor.

 

3.  E-Bikes

3.1. In this clause the term “E-Bike” means a bicycle that can be powered by electricity as well as propelled by pedals.

3.2. Should a rider wish to compete in the event by using an E-Bike, such rider must select the E-Bike category when completing the online entry. If the rider failed to register in the E-Bike category, he/she will not be allowed to compete in the event.

3.3. An E-Bike may only be used by a rider in the event if such E-Bike adheres to ALL of the following requirements:

3.3.1. it looks like a bicycle and accordingly must contain pedals which serve as the principal method of propulsion;

3.3.3. it is equipped with an auxiliary electric motor that has a maximum continuous rated power of 250W or 0.25kW;

3.3.4. the motorised assistance that only engages when the rider is pedaling, progressively reduces and finally cuts off as the vehicle reaches a speed of 25 km/h or sooner (i.e. no permanently powered bicycles);

3.3.5. it is fitted with a control mechanism that limits the maximum electric powered speed (on PAS mode) to 25 km/h;

3.3.6. is fitted with all the safety equipment recommended, and/or required under South African road traffic legislation, for normal pedal bicycles.

3.4. The rider of an E-Bike must still comply with the relevant South African road traffic legislation which requires, among others, that a rider must, at all times, wear a bicycle helmet.

3.5. An E-Bike rider may not start or attempt to start the race before his/her designated start group. Any rider who does so will be disqualified with immediate effect.

3.6. E-Bike results will be marked as such in RaceTec results and may not be used for seeding for other cycling events.

3.7. Riders using E-Bikes will not qualify for any prize.

 

4.  Sanction for Contravention of the Rules

4.1. EVERY RIDER ENTERING THE EVENT HEREBY IRREVOCABLY CONSENTS TO HIS/HER NAME AND/OR NUMBER BEING PUBLICLY DISPLAYED AND PUBLICISED (INCLUDING ON THE INTERNET) IN THE EVENT THAT HE/SHE IS DISQUALIFIED OR ANOTHER SANCTION IMPOSED.

4.2. A RIDER MAY BE DISQUALIFIED SUMMARILY OR ANOTHER PENALTY (BEING A MONETARY FINE UP TO R 1000.00 (ONE THOUSAND RAND) OR A TIME PENALTY) MAY BE SUMMARILY IMPOSED WITHOUT A HEARING BY ANY ONE OR MORE OF THE FOLLOWING PERSONS:

4.2.1.      An Exco Member of Pedal Power Association;

4.2.2.      Any other person authorised by the Pedal Power Association.

4.3. Such summary disqualification or imposition of other penalty may be done at any time.

4.4. In the event that a rider is aggrieved by a summary disqualification he/she may request in writing to the Pedal Power Association within 3 (three) days of being informed of the summary disqualification to be reinstated. Such rider may supplement such a request for reinstatement in the event of him/her receiving further information at a later time. The tribunal appointed may extend this time on good cause shown.

4.5. In the case of a penalty other than disqualification, after considering any representation that a rider may make in this regard, an Exco Member shall decide whether the matter should be referred to a hearing or that the penalty remains. Such decision shall be final.

4.6. A rider requesting reinstatement and a rider notified of a hearing shall provide all information and assistance reasonably requested of him or her for the purpose of investigating the request or circumstances leading to the disqualification or possible disqualification. In the event that a rider does not provide all information and assistance so requested, the tribunal may dismiss the request or disqualify the rider or impose another penalty without a hearing.

4.7. Any such request for reinstatement shall be considered by a tribunal consisting of one or more people appointed for that purpose who may:

4.7.1.      Take no action;

4.7.2.      Reinstate the person;

4.7.3.      Order that further information be obtained.

4.7.4.      Impose additional penalties including a fine of up to R1 000.00 (one thousand rand) and/or recommend to the Pedal Power Association Exco that the person shall not be eligible to compete in events in future.

4.8. In addition, whether or not a rider has been summarily disqualified, the tribunal appointed for the purpose may, on notice to a rider by e-mail or other means of communication, call a hearing to determine whether a rider should be disqualified or another penalty imposed for a breach of the rules.

4.9. In the event of a disqualification, whether summary or after a hearing, a rider shall forthwith return any prize previously awarded to the rider and comply with any sanctions imposed.

4.10. The chairperson of the tribunal shall determine the procedure to be followed at any hearing, including whether a hearing shall be conducted on written evidence and representations only or also an oral hearing, and the nature of evidence (including hearsay) to be allowed. Unless special circumstances exist, formal evidence relating to information from timing mats, video footage and photographs may be presented by a written statement of an employee of the Pedal Power Association or the provider of timing services for the event. Photographic evidence from the official photographer may be presented by a written statement of an employee of the Pedal Power Association that he or she obtained the photograph from the official photographer or the website of the official photographer. Other documentary evidence may be admitted by the tribunal on production at the discretion of the tribunal, taking into account the location of the person making the statement and the cost and/or inconvenience of requiring a person to give oral evidence. The tribunal may order that a witness may give evidence by telephone or video link.

4.11. A rider will not be entitled to legal representation at such a hearing, except with the permission of the chairperson of the tribunal.

4.12. The tribunal will only disqualify or impose another penalty on a rider if a breach of the rules has been proven to the comfortable satisfaction of the tribunal bearing in mind the seriousness of the alleged conduct and the consequences of the conduct and penalty.

4.13. An appeal to the Exco of the Pedal Power Association may be made in writing within 3 (three) days after the tribunal has delivered its decision. The Chairperson of the Exco shall determine the procedure to be followed for such appeal and whether the person appealing shall be afforded an oral hearing or whether the appeal will be decided on documents.

 

5.  Refund Policy

5.1. The entry fee will be refunded if the rider is unable to participate in the event due to death or hospitalisation.

5.2. Should an entrant cancel his/her entry before the closing date of the event, he/she will be entitled to a refund of the entry fee subject to deduction of a reasonable cancellation fee, having regard to the length of notice of cancellation given by the entrant and the potential of the organisers to find an alternative entrant before the entry closing date.

5.3. If riders are unable to take part in the event and wish to have their entry substituted, they may ask the substitute rider to reimburse them but, they may not ask for more than what they originally paid for their entry. The substitute rider must pay an additional entry fee. Riders must ensure that the substitute rider follows the correct substitution procedure which is found on the website. If the correct procedure is not adhered to and the substitute rider is found riding illegally, both parties could be sanctioned.

5.4. EACH PERSON ENTERING A PEDAL POWER ASSOCIATION EVENT UNDERSTANDS AND ACCEPTS THAT, SHOULD THE EVENT BE CANCELLED OR DELAYED DUE TO ANY REASON OR CAUSE BEYOND THE ORGANISER’S REASONABLE CONTROL, INCLUDING, WITHOUT LIMITATION, ANY OF THE FOLLOWING: ACT OF GOD, STRIKES, LOCK OUTS OR OTHER INDUSTRIAL ACTION, SABOTAGE, TERRORISM, CIVIL COMMOTION, RIOTS, STRIKES, INVASION, WAR, THREAT OF OR PREPARATION FOR WAR, FIRE, EXPLOSION, STORM, FLOOD, SUBSIDENCE, EPIDEMIC OR OTHER NATURAL PHYSICAL DISASTER, INTERRUPTION OF ELECTRICITY OR WATER SUPPLY, ANY ACT OR POLICY OF ANY STATE OR GOVERNMENT OR OTHER AUTHORITY HAVING JURISDICTION OVER THE EVENT, ECONOMIC SANCTIONS, BOYCOTT OR EMBARGO, THE ENTRY FEES THAT HAVE BEEN PAID ARE NOT REFUNDABLE, UNLESS OTHERWISE AGREED TO BY THE EXCO OF THE PEDAL POWER ASSOCIATION IN WRITING.

5.5. The event will take place with due consideration of weather conditions and will only be cancelled, re-routed or stopped should the organisers or safety officer deem conditions pose a risk to participant safety.

5.6. The organiser reserves the right to refuse any person’s entry or cancel any person’s entry up to the day before the event. In that event the person’s entry fee will be refunded.

5.7. If the refund request is approved. Any refunds made, will be paid within 30 calendar days.

 

6.  Limitation of Liability

6.1. THIS EVENT AND A RIDER’S PARTICIPATION AND/OR ATTENDANCE IS SUBJECT TO THE RIDER’S ACCEPTANCE OF PEDAL POWER ASSOCIATION STANDARD LIMITATION OF LIABILITY AND INDEMNITY TERMS WHICH FORMS PART OF THE GENERAL TERMS AVAILABLE.

 

7.  Third Party Indemnity

7.1. In addition to the indemnities in the General Terms, all entrants to this event agree to indemnify service providers or third parties from and against any loss, damage, injury, disability, death, expense, cost or liability of whatsoever nature suffered by him/her, his/her estate and/or his/her dependents which in any manner, in whole or in part, arise directly or indirectly from his/her participation in or attendance at the event or any of the activities associated therewith or incidental thereto, use of facilities and/or amenities.

8.  Personal Information

8.1. ALL ENTRANTS TO THE EVENT EXPRESSLY AGREE THAT THE ORGANISERS MAY COLLECT, USE AND SHARE ENTRANTS’ PERSONAL INFORMATION ON THE BASIS AS DESCRIBED IN OUR PRIVACY POLICY AVAILABLE.

 

9.  Severability

9.1. If one or more of these terms are found to be unenforceable, such term shall be deemed to be severable from the remainder of the terms and the remaining terms shall in all other respects remain in full force and effect.

 

Contact information

2.1. If you have any questions or queries, please contact us at:
Pedal Power Association
Registration number: 18/11/13/2410
Physical address: Block U (first floor), Greenford Office Estate, Punter’s Way, Kenilworth
Postal Address: P.O. Box 665, Rondebosch, 7701
Tel: +27 21 671 6340
Email address: info@pedalpower.org.za