AGM Overview

2026 AGM Notice

Notice of the Annual General Meeting for the Pedal Power Association is hereby given. Below are further details regarding the AGM.

DATE: Tuesday, 22 September 2026

TIME: From 18h00

RSVP: Click here to register to attend

The AGM will be a virtual meeting, and members will be invited to attend electronically. If anyone cannot access the virtual platform, please contact us. The Pedal Power Association will host the meeting using Zoom that will allow participants to connect remotely. Please Click here to register to attend the AGM. Please note that you must be a paid-up Pedal Power Association member to attend the AGM. 

If you have any questions to put forward to the Committee, please send them to info@pedalpower.org.za by Tuesday, 15 September 2026. We will then address these questions either beforehand if of a specific nature, or, if of a general nature, obtain the relevant facts in time for the meeting.

1. AGENDA
   1.     Welcome
   2.     Apologies
   3.     Adoption of minutes of previous AGM
   4.     CEO’s Report
   5.     Election of Executive Committee members

   6.     Chairman’s report
   7.     Treasurer’s report
   8.     Consideration and adoption of motions concerning the affairs of the Association of which due notice has been given
   9.     Any other business

NOTES for point 8 above:

Proposed Change to the PPA Constitution in order

We would like to propose that certain parts of our constitution be amended to allow the AGM to proceed after waiting 30 minutes for a quorum, if a quorum is not present, the meeting is to proceed with the members present. 

EXCO Committee nominations

In terms of clause 4.2 of the PPA Constitution, nomination of candidates for election to the Executive Committee shall be in writing, signed by the member as well as the proposer (both being paid-up members of the Association) and accompanied by the written consent of the candidate nominated, to be emailed to info@pedalpower.org.za no later than 16h00 on Tuesday, 15 September 2026. Only paid-up members of the Association may vote at the AGM in terms of clause 4.2.1 of the PPA constitution.

However, we urge members to submit nominations soonest so that they can be uploaded to the PPA website prior to the meeting, giving members sufficient time to consider such applications to the Committee. Nomination forms are available upon request from info@pedalpower.org.za. The Chairman of the meeting may, in his sole discretion, allow nominees to the Committee to consent to their nomination at the meeting itself, if, in his opinion, there are special grounds therefore and provided the nomination was received timeously. This means that the chairman cannot accept a late nomination, only a late consent to a nomination. Voting cannot be done by proxy.

Here is an overview of what is expected of a PPA Executive Committee member:
•    Be a paid up PPA member; 
•    Have a full understanding of the PPA constitution;
•    Understand and accept the fiduciary responsibilities and duties required of a member of a governing body;
•    Have a good working knowledge of the broad cycling environment;
•    Possess a skill or qualification that can be used to the benefit of the cycling community at large and give input into creative ways to improve the environment for cycling;
•    Be willing to serve for a term of two years;
•    Be able to attend approximately 7 PPA meetings (after hours) per annum and attend at least 1 full day strategic review session and attend a few virtual meetings as and when required;
•    Be willing to serve on a subcommittee focussing on a particular aspect or initiative of PPA’s focus areas; and
•    Accept that this is a voluntary position with no form of financial payment