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Substitution entries for Cycle Tour

Substitution entries for Cycle Tour

Cyclists who missed the entry cut-off for the 2013 Cape Argus Pick n Pay Cycle Tour in September 2012 have one last chance to secure an entry after substitution entries opened Friday, 1 February 2013.

Substitute online or manually

The entrant withdrawing may ask for the substitute entrant to refund their entry fee but they may not ask for more than they originally paid. PPA members paid an entry fee of R300 and non-PPA members paid an entry fee of R330.

A substitution fee of R150 is applicable to all substitution entries.

Cyclists who have internet access are encouraged to make an online substitution application:

  • The entrant withdrawing must release their entry by following the link for substitution entries on www.cycletour.co.za
  • The substitute entrant must then go to www.cycletour.co.za from 1 February to 22 February 2013 and enter their details
  • Pay the substitution fee online.
  • Download a consent letter for the cyclist withdrawing, who must complete the form and fax it to 086 593 5590.
  • Organisers will e-mail a confirmation letter to the substitution entrant within 5 working days of receiving the consent letter.

Cyclists can also follow a manual application procedure:

  • You can request a substitution entry form by phoning 021 681 4333.
  • Post the completed entry form, the signed consent form of the person withdrawing, as well as a cheque / postal order to Cape Town Cycle Tour Trust, P O Box 777, Rondebosch, 7700.  This must reach the organisers by 22 February. No late substitutions will be accepted.

Please note that cyclists who choose to withdraw will not receive a refund.

All new entrants will receive a new race number and start in the group for which they qualify, depending on experience and their results in seeding events. This number can be collected at the Cape Argus Lifecycle Expo that will be held at the Good Hope Centre from 7 – 9 March.

Cyclists wishing to secure a substitution entry but do not know of anyone withdrawing, must please go to www.cycletour.co.za and add their name to the online waiting list. There will be a non-refundable admin fee of R50 payable by credit card at the time of adding their name.

Riding for a cause

If a rider in any charity or corporate group no longer wants to take part in this event, he or she can offer their place to someone else as a substitute entry. The rider will need to provide a letter of cancellation to the Group Administrator who will send this on to the Cycle Tour Group Entries Team to make the necessary changes.

The substitution entry will only be applicable to the same charity or corporate group as the rider that made their entry available for substitution.

All substitutions will be R200 per change. Transfers (pre-entered riders) will be charged R200 to join a charity or corporate group as this is the difference in entry fee. The R200 fee will be payable to the charity or corporate group and not the Race Office.

Use your own race number

Organisers have requested that cyclists not allow anybody else to use the race number that has been allocated to them. While it seems harmless, the consequences could be life-threatening.

“Vital details, such as medical and emergency contact information, are linked to your race number. Your race number is our first port of call in an emergency situation. As part of our safe cycling initiative we therefore urge all cyclists to only use the race number allocated to them,” says Director of the Cape Town Cycle Tour Trust, David Bellairs.

According to Bellairs those participating with another cyclist’s race number will be disqualified, while the original entrant will be suspended from future events.

For more information, visit www.cycletour.co.za.