05 Oct 2015 AGM minutes 2015
MINUTES 2015 ANNUAL GENERAL MEETING
Wednesday 30 September 2015
18h30
Auditorium, Canal Walk Shopping Centre
1. WELCOME BY CHAIRMAN
Steve Hayward opened the meeting and welcomed all present. It was decided by majority vote to move the election of the committee (item 8) forward to item 5 on the agenda in order to have enough time to count the votes before the end of the meeting.
2. ATTENDANCE
a) PRESENT:
• PPA EXECUTIVE COMMITTEE: David Bellairs, Rob Booth, Lance Burger, Niël Cilliers, Zaakier Jacobs, Stephen Hayward, Robin Hunt-Davis, Gary Kruger, Riaan Meintjes, Rens Rezelman, Liezel van der Westhuizen, Billy Wassermann
• 179 paid-up members attended the meeting. It was established that a quorum was present.
b) APOLOGIES
Apologies were received from: Roy Andrew, Gavin Wood, Elaine Crawford, Roger Hogarth, Rodney Beck, Corné Bence, Rael Aginsky, Henry van der Merwe, Ken Turner, Jane Turner, Ian McIntosh, Crawford family.
3. ADOPTION OF PREVIOUS AGM MINUTES
The 2014 Annual General Meeting minutes were adopted at the PPA Executive Committee meeting on 6 October 2014.
• Proposed: Niël Cilliers
• Seconded: Steve Hayward
4. CHAIRMAN’S REPORT
Steve Hayward read the chairman’s report as contained in the AGM book and as presented on the PPA website.
Michael Vannon asked what PPA has done to grow cycling. The chairman said that, amongst others, PPA subsidises funrides; puts on some own events and assists PDI riders to attend events. Robin Hunt-Davis added that PPA also funds various project funding initiatives.
A representative of Velokhaya shared his sentiments and mentioned that PPA should spend funds according to its constitutional mandate.
Similar sentiments were expressed by Nicky King, Duncan Nel, Abbas Harris, F. Wackie, E. Jacobs, Mr Matthews and Christonie Geldenhuys.
It was said that PPA should become more aware of the cycling community and of what is happening around them. Stephen Hayward said that this would become the responsibility of PPA’s CEO.
Kirsten Wilkens suggested that PPA set up planning sessions with various groups prior to the opening of funding applications.
Gondo from Suburbs Cycling Club proposed that the any other funding issues be discussed after the AGM. This was unanimously accepted.
Brenda Rose said that more should be done for Women’s Cycling, education, safety and awareness events. Karin Pohl said out that PPA will amongst others put on training and skills workshops. Feedback was given on PPA’s two women’s-only events.
5. VOTING OF NEW EXCO MEMBERS
The following six members were voted on to serve for a 2-year period from 2015-2017: In alphabetical order: David Bellairs, Roy Hannington, Ann Harrison, Stephen Hayward, Gordon Laing, Rens Rezelman
6. TREASURER’S REPORT
Niël Cilliers presented the treasurer’s report as contained in the AGM book and presented on the PPA website to the meeting.
Robin Hunt-Davis explained the process that was followed to elect the board of the PPA Trust.
Simon asked for clarity on the interest accrued.
Niël Cilliers said that the strategy was needed to find sufficient projects to benefit cycling as a whole.
Rob Booth said that the budget presented was not factually correct as the decision at Exco level was taken to operate on a balanced budget and that some proposed portfolio spending was therefore cut.
Peter Wheeler said that the majority of PPA’s income is derived from the Cape Town Cycle Tour, which is a road event, yet PPA have no leagues and that some racing riders were not able to vote, as they arrived after the start of the meeting and after voting had taken place.
Derwyn Oxley questioned the high increase in marketing spend. Niël Cilliers said that much of that was invested as part of the marketing of the Safe Cycling campaign, and the membership identification bands.
Maggie Smith said that there should be a policy document detailing how the development funding will be spent.
Graeme McGregor said that PPA is under a lot of pressure to find the right people and groups to whom they can allocate funding. He said that this is definitely not an easy task.
Mr Mohammed asked whether there was a copy of the unabridged financials available.
Gordon Laing said that there needs to be a bigger push for cycling as a preferred mode of transport.
Graeme McGregor queried whether anything will be done to maintain the track from Table Mountain to Cape Town.
Beverley Schafer said that PPA doesn’t seem to be doing enough for advocacy and lobbying with government as such.
Graham Ward queried what the impact would be on PPA if it received no income from the Cape Town Cycle Tour. Niël Cilliers said that there would be a huge impact as PPA would then have lost nearly R8 million in the last financial year.
The meeting voted in favour of accepting the financial statements as presented.
Michael Vannon said that he is against PPA’s financial strategy, not the financial statements.
7. APPROVAL OF HONORARIA
The meeting approved the payment of Honoraria to the outgoing Executive Committee, as follows:
R9000 to Chairman, R6000 to Vice-chairman and Treasurer, and R3000 to Exco members.
Proposed: Glynn Jeenes
Seconded: Iain Robertson
Three attendees voted against.
Stephen Hayward said that some Exco members choose to decline the payment of an honorarium, or to donate it to a project.
8. OTHER PORTFOLIO REPORTS
Taken as read. It was requested that the portfolio reports are uploaded to the PPA website longer before the AGM.
The following points were highlighted:
8.1 Safe Cycling
Maggie Smith asked when the membership identification armbands would be available. Rob Booth said that attempts are being made to make them available within the next month, but definitely by the Cape Town Cycle Tour 2016.
8.2 Development
Michael Fairbank said that more needs to be done for development cycling, but also added that one should thank the committee and staff of PPA. The CEO should be able to assist with these tasks. One must ensure that there is close scrutiny of the development projects and that PPA should continue to support cyclists that genuinely need assistance.
Hendrik Groenewald asked whether one could arrange quarterly meetings with the PPA Exco and its members. Niël Cilliers replied that anyone is welcome to contact the CEO, Robert Vogel, as he is the direct line to the Exco.
Nicky King requested that the entry fees for events and its effects on children / young participants is relooked.
9. CONSIDERATION AND ADOPTION OF MOTIONS CONCERNING THE AFFAIRS OF THE ASSOCIATION OF WHICH DUE NOTICE HAS BEEN GIVEN
None received.
10. ANY OTHER BUSINESS
Christonie Geldenhuys asked how interested parties can become involved with the sub-committees. Stephen Hayward replied that interested parties can contact the committee via Robert Vogel.
Stephen Hayward said that there is a need to recruit more PPA marshals to assist at the funrides.
Les Salo proposed that PPA investigate the possibility of creating a cycling bursary in order to assist individuals. This can be part of project funding.
Janes Moss queried what the status is with regards to the leagues. Stephen Hayward said that there will still be a racing element coupled to the front of the funrides (seeded category racing in A and B) and that the leagues sub-committee will assist in this regard. A meeting will be set up with Western Province Cycling Association to discuss various options and a way forward.
Brenda Rose suggested that the new CEO, Robert Vogel, be given the opportunity to introduce himself. Robert Vogel then gave a short address to all present.
Ken Sturgeon said that BEN would be able to assist with the provision of bicycles to riders in need.
Gordon Laing appealed to all present that matters concerning commuting cyclists should be submitted directly to council and the City officials and that they copy Robert Vogel in on the correspondence submitted.
Keith Ravens requested that PPA and the development clubs work together in an attempt to get SANParks to open the use of Cape Point Nature Reserve to cyclists. Robert Vogel suggested that members contact Gavin Bell directly in this regard.
There being no further business, the meeting closed at 20h40.